IC Policy

2.30 Innovation Council

2.30.1 Purpose

The purpose of the Innovation Council (IC) is to advance educational innovation across Oklahoma’s higher education institutions by fostering collaboration, supporting evidence-based practices, and promoting student success and institutional excellence.

2.30.2 Membership and Voting Privileges

The IC membership will consist of one representative from each State System institution as designated by the President.

1. All members shall have equal standing and only IC members are eligible to vote.
   
   
2. Voting privileges may not be transferred to another council member or assigned delegate unless permitted by the council’s procedures.

A minimum of three industry partners (i.e. health care, manufacturing, aerospace) and workforce development leaders, as invited by OSRHE, will serve in an advisory capacity as ex-officio members.

A quorum shall consist of a majority of the voting members present. Guests are permitted to attend meetings, but discussion of agenda items may be limited to council members.

2.30.3 Meetings

Meetings of the IC shall generally be held on the last Tuesday of each month (except August and December), at 2:00 p.m. at the State Regents’ office.

As deemed necessary and appropriate, the IC may hold meetings at other locations as recommended by the council and approved by the chair.

2.30.4 Officers

Officers of the IC shall consist of a chair and vice-chair, who shall serve one-year terms. The chair will preside at IC meetings.

1. Duties of the chair
   1. Preside at IC meetings;
   2. Prepare the agenda for IC meetings, with assistance from State Regents’ staff;
   3. Appoint members to committee meetings in partnership with State Regents’ staff
      
      
2. Duties of the vice-chair
   1. The vice-chair shall serve in the capacity of chair during the absence of the chair.
      
      Should the chair be unable to serve a full term, the vice-chair shall assume the position of chair for the remainder of the term. Should the vice-chair be unable to serve a full term, the council shall use the procedures presented in 2.30.5.

2.30.5 Election of Officers

On a rotating basis, and by institutional tier (research, regional, two-year), the vice chair shall be nominated by the tier filling the chair role during the following year (vice chair is considered chair-elect and automatically becomes chair the following year). For purposes of this section, OSU Institute of Technology and OSU-OKC are included in the two-year tier. Nominations should be submitted electronically to the Associate Vice Chancellor of Innovation by May 30 of each year.

The chair and vice chair shall be seated at the July meeting of the Innovation Council.

2.30.6 Committees

1. Executive Committee
   The council may establish an executive committee to provide leadership between the full council and to coordinate council work. The composition, voting privileges, and quorum requirements of the executive committee shall be established by the council.
   
   
2. Standing Committees
   The following are standing committees of the IC. Committees will be comprised of representatives from both research institutions, four representatives from regional institutions, four representatives from community colleges, and at least one representative from industry and workforce.
   
   
   • AI Impact Committee
     The AI Impact Committee serves to establish best practices for ethical and responsible use of Artificial Intelligence in academia.
     
     
   • Online Learning Committee
     The Online Learning Committee serves to establish and promote shared standards and evidence-based practices for online course design, delivery, accessibility, and continuous improvement. This committee will make recommendations on quality assurance metrics and convenings.
     
     
   • Open Educational Resources Committee
     The Open Educational Resources Committee (OER) serves to provide best practices in OER adoption, creation, and affordability projects that expand access and reduce costs.
     
     
   • Accessibility Committee
     The Accessibility Committee will provide best practices and shared standards of course design and accessibility support.
     
     
   • Ad-Hoc Committee
     The IC Chairperson may, at their discretion and in consultation with the Associate Vice Chancellor of Innovation, Form ad-hoc committees as needed. These committees are generally formed to work on a specific project and then dissolved once their work is complete. The IC Chairperson, In consultation with OSRHE staff, will determine the composition and chairperson of these committees

2.30.7 Annual Plan

The Innovation Council shall approve an annual plan of work, which shall remain active until outlined goals are achieved.

In addition, an Annual Report of key deliverables and outcomes will be shared with the Chancellor, State Regents, and other Councils, as requested.

2.30.8 Parliamentary Procedure

The council will generally follow Robert’s Rules of Order (current edition).

2.30.9 Amendments

These provisions may be amended by a majority vote of the council and subject to approval by the State Regents.

IC Policy 2.30 (PDF, 53k)